Directorate: Human Resources
Location: Lime Villa, Gransha Park, Londonderry
Contract and Hours: Temporary / Full-time (August 2026 initially)
Closing date: 13 March 2026
Job summary
The post-holder will provide administrative support in the delivery of an efficient and effective HR function. This will involve providing advice and support to staff and managers across the Trust on routine HR matters pertaining to the relevant HR Department.
Main responsibilities
- Provide administrative support to the designated team and the HR Manager.
- Provide routine advice and support to staff and managers across the Trust on HR matters relating to your designated HR team/section including the interpretation of policies and procedures, terms and conditions, industrial relations, equal opportunity matters and legislation.
- Support the HR Department by arranging a range of meetings including grievance and discipline hearings and appeals; interviews; attendance management; redeployment and organisational change and distributing the appropriate paperwork in a timely way.
- Ensure that appropriate information systems, both manual and computerised are accurately maintained and updated to effectively and efficiently support the HR functions.
- Minute formal meetings and ensure that relevant copies of all notes and correspondence are maintained within the relevant files.
- Deal with all routine correspondence and telephone enquiries and produce draft responses as appropriate.
- Ensure that formal Trust documentation relating to employment matters is prepared accurately and issued in a timely manner.
- Ensure that all files and records are maintained securely, accurately and confidentially at all times.
- Provide administrative assistance in preparing files for various panel meetings including grievance and discipline, interview panels and industrial tribunal or statutory body cases i.e. the Equality Commission or Ombudsman.
- Carry out a range of administration tasks associated with the various HR policies and procedures.
- Provide statistical information, both on a regular and adhoc basis, to meet statutory obligations and internal policy and procedure deadlines.
- Inform the HR Manager of all complaints and carry out corrective actions as required.
- Liaise with other departments to ensure the effective and efficient delivery of HR services ie Finance, Salaries and Wages etc.
- Liaise with external bodies as necessary ie Directorate of Legal Services, BSO, DHSSPS etc.
- Participate in working groups and attend meetings to address various HR issues as appropriate.
- Foster positive working relations with the local and regional trade union representatives.
- Assist the HR Manager in the implementation of policies and procedures and HR initiatives.
- Adhere to procedures and protocols to ensure quality standards are achieved.
For complete details view the full job description in the Additional Information section below
